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Getting Paid - Timesheets and Paychecks

Pay Schedule for Student Employees - Student employees are paid on an hourly basis. The hourly pay cycle begins on the 16th of one month and ends on the 15th of the next month.  Hours worked during that time period are paid on the last business day of the second month.  For example, for hours worked from 4/16/12 to 5/15/12 students will be paid on 5/31/12. Student employees must report the exact number of hours worked on a daily basis. The work week begins Sunday morning at 12:01 a.m. and ends Saturday evening at 12:00 midnight. 

Web Time Entry - Student employees enter their hours on an electronic timesheet. This is accessed at www.pdx.edu/hr/timesheets. Students will find a “tips sheet” with detailed information about entering their time in addition to the link to the electronic timesheet. Students can also direct log into their account at www.banweb.pdx.edu. Supervisors may have additional procedures for students to follow regarding time entry.  Students are required to enter all time worked.  Supervisors are responsible for ensuring all hours worked are recorded in Web Time Entry.

Payroll Deadlines - Electronic time sheets must be submitted by the end of day on the 16th of each month. All other documents are due on the 10th of each month to be effective for that month.

Direct Deposit of Paychecks - At PSU we have an ongoing commitment to sustainability, one way employees can support this effort is to have students’ paychecks deposited directly into their bank account(s) on payday. PSU can deposit into any account in a bank in the United States or to a student’s Higher One Account.  Students simply need to fill out the Direct Deposit Authorization Form and attach a voided check for each account. Direct deposit is available only on the regular payroll run.  If students are paid outside of the regular payroll for any reason, they will receive a paper check. 

Electronic Pay Stubs - Promoting sustainability, direct deposit stubs are available electronically. To view a pay stub, log in to the PSU Information System (www.banweb.pdx.edu) and go to the Employee Section, Pay Information, and click on Pay Stub.

Non-Electronic Paychecks - These may be picked up at the Cashiers Office in Neuberger Hall after 4 pm on the last business day of the month.

Payroll Services for International Student Employees - In cases where student employees are eligible under treaty provisions between the US and their home country they can apply for taxation treaty benefits through payroll.  To do this, student employees must complete and deliver to HR the CONRA form and treaty documents by January 10 of each tax year.