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Common Errors & Warnings for Hiring a Student

Once you submit the EPAF, if there are any issues within the EPAF, the screen will show error messages depending on the action that needs to be corrected.

Errors and Warnings:

  • Warning – Warnings simply deliver information to the user, but will still allow the EPAF to process successfully.
  • Error – Error messages will not allow the EPAF to progress to the approval levels.  Errors must be corrected.

*ERROR* ID is not defined as an employee. Establish Employee record.

Solution: The employee needs to come to HR to complete new hire paperwork.

*ERROR* First Name, SSN/SIN, Birth Date, or Gender incomplete.

*ERROR* ID is not defined as an employee. Establish Employee record.

Solution: The employee needs to come to HR to complete new hire paperwork.

User Id(s) must be entered for Routing Queue.

Solution: The Approval Level, User Name, and Required Action fields in the Routing Queue must be populated.

*ERROR* Job Begin Date cannot be after Employee's Termination Date.

Solution: The employee needs to be reactivated in Banner by HR and will first need to renew their I9 paperwork at HR if it has been three or more years since their I9 was last updated.

*ERROR* ID is not defined as an employee. Establish Employee record.

Solution: The employee needs to be reactivated in Banner by HR and will first need to renew their I9 paperwork at HR if it has been three or more years since their I9 was last updated.

*ERROR* The future dated Job record must be deleted before ending job.

Solution: This position already has an end date entered on Banner. The previous end date will be removed by HR shortly and the EPAF will be sent to the Approver Summary if there are no other errors.

*ERROR* Begin Date must equal the first Jobs Detail Effective Date.

Solution: The "New" Job Begin Date needs to be changed to match the "Current" Job Begin Date (example).

*ERROR* Date cannot be prior to the Base Job Begin Date of DD-MMM-YYYY.

Solution: The Labor Distribution Effective Date needs to be on or after the Job Begin Date.

*ERROR* Effective must be greater than Last Paid Date of DD-MMM-YYYY.

Solution: The effective date and personnel date must be after the last paid date (e.g., May 16th or later if the last paid date was May 15th).

*ERROR* A Primary Job has not been defined for this employee.

Solution: The employee has no Primary Job on Banner. Change the EPAF Contract Type from "Secondary" to "Primary."

*ERROR* This employee already has a primary job.

Solution: This employee already has a primary job on Banner. Change the EPAF Contract Type from "Primary" to "Secondary."