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Renewing Your Contract for 2014-15

To be successful in the renewal process, students will need to decide what they would like to do. Would you like to stay in your current room for Fall 2014? You will need to have both a 2014 Summer and 2014-15 contract. Please beware that students in Summer Conferencing spaces (Broadway 3-8, Ondine 3-8, Epler 5 and 6) will not be able to renew their current room. Would you like to choose a different room? Do you know what type? See more information about room renewal, including important dates, here

Our process begins November 13! You will need to decide if you wish to renew your contract and stay in your current room OR pick a new room. Fill out a contract here

Renewal Frequently Asked Questions (FAQs)

About the 2014-2015 Contract

Do I have to move out if I am a freshman?
Do I have to move out if I live in Broadway?
I want to cancel my contract/move out permanently after Spring term. What do I have to do?

About Summer 2013

When does the Summer Contract open?
What if I only want to stay for Summer?
I want to move to a new room for Summer term. Can I do that?
Do I need to take classes during Summer term to be eligible for University Housing?
Can I keep my current room if I leave for Summer term?
Can I cancel my Summer 2014 Contract?

About Room Renewal & Room Selection

When can I pick a new room for the next year?
What happens if I don’t sign a 2014-15 Contract?
How does Room Renewal Work?
Can I select a new room and also reclaim my current room, just in case?
How does Online Room Selection work?
How specific can I get when selecting a room?
What if I miss my timeslot?
Does signing the 2014-15 Contract cost me anything?
Can I cancel my 2014-15 Contract if I change my mind?

About the 2014-2015 Contract

Q: Do I have to move out if I am a freshman?

A: No, but you probably can’t keep your same room. If you are on academic-year only floors (Broadway, Ondine 3–9, Epler 5 & 6) you will not be able to stay in your current room during Summer term. If you sign a summer contract, you will be asked to move in June to your Fall 2014 room, or a temporary room, based on availability.

Q: Do I have to move out if I live in Broadway?

A: No, but you can’t keep your same room in the summer. Broadway residents will not be able to stay in in Broadway during Summer term. If you sign a summer contract, you will be asked to move in June to your Fall 2014 room, or a temporary room, based on availability.

Q: I want to cancel my contract/move out permanently after Spring term. What do I have to do?

A: You are currently on an academic year contract that ends in Spring term. You are expected to move out 24 hours after your last final or by Noon on Saturday, June 14th at the latest, unless you complete a new contract. All residents must follow the move out procedures found at pdx.edu/housing.

About Summer 2014

Q: When does the Summer Contract open?

A: The online Summer 2014 Contract is currently available here.

Q: What if I only want to stay for Summer?

A: To stay for Summer, you need to sign a Summer 2014 Contract online. We offer 2 Summer options: All Summer or Summer Session 1.

Q: I want to move to a new room for Summer term. Can I do that?

A: It depends. University Housing offers continuing students, i.e. those who have a 2014-15 Contract, the chance to move to their selected Fall 2014 room during the summer (based on availability). Residents without a 2014-2015 Contract will not be assigned to a new room, UNLESS they are on an academic year floor (Broadway, Ondine 3-9, Epler 5-6).

Q: Do I need to take classes during Summer term to be eligible for University Housing?

A: If you live in Housing during Spring term, you do not have to be enrolled during Summer term to be eligible for Summer term housing. New residents must take classes during Summer term.

Q: Can I keep my current room if I leave for Summer term?

A: No. You will not be able to renew your room if you do not have a Summer 2014 Contract. When you select a new room, you may be able to select your old 2013-14 room and reserve it again during Room Selection.

Q: Can I cancel my Summer 2014 Contract?

A: The last day to cancel your Summer 2014 Contract is May 23. Cancellations received after May 23 will be held to Summer Housing charges. Since current residents are not required to take classes during Summer term in order to be eligible to live in Housing, Summer term enrollment status does not affect the Summer contract.

About Room Renewal & Room Selection

Q: When can I pick a new room for the next year?

A: After signing the 2014-15 Contract and choosing to pick a new room, you will be sent a timeslot via email (to take place in April). Once your timeslot starts, you can log in to the Housing Portal and select an available room on campus. Timeslots are assigned based on date receipt of your 2014-15 Contract.

Q: What happens if I don’t sign a 2014-15 Contract?

A: You will not have a room reserved in University Housing for Fall term 2014. If you change your mind and sign a contract after the Room Renewal process in April, you will be assigned in July, and will not receive priority over new residents, or be able to select a specific room.

Q: How does Room Renewal work?

A: Before 5:00pm on April 11 you need to log in to the Housing Portal to sign a 2014-15 Contract. Submission of the 2014-2015 contract will require the $150 advanced payment, which will be charged to your student account. You will select whether you want to “Pick a New Room” or “Renew Same Room”. If you elect to pick a new room you will be sent a timeslot with the time to log into the Housing Portal and select your room. If you elect to renew your current room you must also have submitted the Summer 2014 contract, and you will not need to take any further action at that time.

Q: Can I select a new room and also reclaim my current room, just in case?

A: No. If everyone did that, there would be no rooms to choose from. If you choose to select a new room you will need to risk giving up your current space.

Q: How does Online Room Selection work?

A: You will receive a timeslot based on the order your 2014-15 Contract was signed. The timeslot emails will include what day and time you can first log in to the Housing Portal and pick a new room. You are encouraged to review floorplans, videos and building amenities at www.pdx.edu/housing before selecting a new room in order to make an informed decision. Rooms will be going fast during Room Selection, so it’s important that you know what you want when you log in. If you submit the contract and select ‘Cat’ under the pet section you will be unable to select rooms that do not allow cats.

Q: How specific can I get when selecting a room?

A: You will be able to select specific rooms during the Room Selection process. We recommend that you familiarize yourself with the floorplans and building amenities prior to Online Room Selection. Once you select a room in the Online Room Selection portal, you will not be able to log back in and make a change, so be sure to select exactly what you want the first time.

Q. What if I miss my timeslot?

A: Assigned timeslots are the earliest you can log in to the Housing Portal during Room Selection. Once your timeslot starts, you can log in anytime afterward to select a new room, until Room Selection closes on April 25. If you do not log in during your timeslot, University Housing & Residence Life will assign you a room based off of your 2013-2014 Contract preferences.

Q: Does signing the 2014-15 Contract cost me anything?

A: On March 21, most residents will be refunded their 13–14 advance payment and will have a $150 credit on their student account. On March 28, residents with 14–15 contracts will be charged the $150 advance payment to their student account. Residents who complete a 14–15 contract between March 28–April 11 will be charged the $150 advance payment on April 14.

Q: Can I cancel my 2014-15 Contract if I change my mind?

A: Yes. You will need to cancel your contract by May 2 to receive a refund of the $150 advanced payment. Cancellations between May 2 and June 20 will forfeit the $150, and cancellations after June 20 will be responsible for buyout fees.

Still have questions?

Drop us an email at housing@pdx.edu or call us between 9am-5pm at (503) 725-4375.