Cashier's Office-Page Detail
Click here for a print-friendly PDF of this page
DEPARTMENTAL DEPOSIT PROCEDURES & SERVICE IMPROVEMENTS
Departmental Services window.
The Departmental Services window is dedicated as a priority window for departmental staff to make deposits and not wait in line with students. This window will function much like a merchant window at a bank.
Advantages of "Departmental Services" window:
1) 100% accountability and 100% verification for both the Cashiers office and the Department.
2) Deposits are completed same-day instead of next day.
3) If there is a problem with or a question about a deposit, it can be addressed immediately.
4) Department receives deposit receipt immediately.
5) "Dual custody" of the deposit is shared by the Cashiers office and the Department until the deposit transaction is entered into Banner.
The Departmental Services window will be open the same hours as all Cashiers windows. Departments can also make deposits at any open Cashiers window at any time.
Please make deposits daily. Bringing a week's worth of deposits to the Cashiers window at one time could cause unnecessary delays for your co-workers who are also trying to make deposits.
The approval process for deposits to expenditure account codes will not change.
Department Responsibility
Departments must make deposits in compliance with OUS and state regulations: see Cash Deposits Policy. Obtain a deposit form, also known as the "PSU Miscellaneous Deposit Form" from the BAO website under Cashiers/Forms. Complete all fields of the deposit form, including departmental contact name and phone extension. Endorse the check with your departmental stamp and submit it with the deposit form to a cashier for processing. All deposits (cash, check, money order, etc.) must be hand delivered to the Departmental Services window or an open Cashiering window in Neuberger Hall. Under no circumstances are any deposits to be sent through inter-campus mail or delivered to any department besides Cashiers.
Enter each deposit in your departmental Deposit Log, retain a copy of the deposit form, and upon receiving the processed receipt from the cashier, retain it for your records. Reconcile your log and returned receipts with your departmental Banner accounting reports on a monthly basis. For assistance, contact the Business Affairs Departmental Accounting staff at 5-3098.
Untimely or Missing Deposits
For questions or concerns about untimely or missing deposits, contact the Student Financial Services accounting staff at 5-3741.
We are pleased to bring you these added security measures, and look forward to assisting you with your transactions. If you have any questions, please contact the Cashier Supervisor at 5-3743.
