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Graduate Students

Who is Affected

Federal financial aid regulations require that students receiving financial aid be monitored for satisfactory academic progress towards the completion of their program of study. All applicants for state and federal student financial aid are evaluated. Recipients of some alternative loans and scholarships also must meet these policy requirements.

What is Evaluated

1. Completion Rate

2. Cumulative Grade Point Average

3. Maximum Enrollment Limit

4. Graduate Level Enrollment

5. Multiple Withdrawals

6. Multiple Terms Without Passing Grades

Details of each requirement are given below. You must meet all five elements listed in this section to be placed in Good Standing for financial aid eligibility.

1. Completion Rate

You must have passing grades for at least 67% of all PSU attempted Graduate level credits.

Attempted credits are all Graduate level credits that appear on your grade record, with grades of: A, B, C, D, F, I, IP, M, NP, P, W, or X.

Passing grades are courses with grades of: A, B, C, D, or P. Grades of IP for graduate Research, Graduate Project, Thesis or Dissertation are counted as passing grades.

2. Cumulative Grade Point Average

You must maintain at least a 3.00 cumulative GPA for all PSU Graduate level credits.

3. Maximum Enrollment Limit

The Maximum Enrollment Limit is determined by the type of Graduate degree or program of study as detailed below. You will be immediately placed in Suspended eligibility status if you reach the maximum time limit for their program of study:

Master’s Candidates: 7 calendar years from admission to program

Doctoral candidates: 10 calendar years from admission to program, but no more than 5 years from advancement to candidacy

Graduate certificate candidates: 12 terms of enrollment

4. Graduate Level Enrollment

At least 67% of all credits enrolled each academic year must be in Graduate level courses. An academic year begins in fall term and continues through the following summer term.

5. Impact of Multiple Withdraws

If you receive federal financial aid and then withdraw from all classes within the University’s Add/Drop period two times in an academic year, you will be placed in Suspended eligibility status immediately after the second withdrawal.

6. Impact of Multiple Terms Without Passing Grades

If you receive federal or state aid and then have two terms in the academic year without any passing grades, you will be placed in Suspended eligibility status immediately after the second term of all non-passing grades.

When Academic Progress is Evaluated:

Master’s and Doctoral Degree Candidates

Your academic records will be reviewed at the end of each term of enrollment. If you do not meet the Completion Rate, the Cumulative GPA requirement and/or the Graduate Level Enrollment requirement at the end of fall, winter or spring term, you may continue to receive available financial aid the following term. An advisory notice of your status will be made.

You have through the end of summer term to improve your academic record to reach the Completion Rate, Cumulative GPA and Graduate Level Enrollment requirements. If you have reached the Maximum Enrollment Limit, you will be placed in Suspended eligibility status immediately.

If you have a second term of total withdrawal within the Add/Drop period for the academic year, you will be placed in Suspended eligibility status immediately. If you do not meet all components of the Satisfactory Academic Progress Policy at the beginning of fall term or their first term of enrollment in the next academic year, you will be placed in Suspended eligibility status.

Graduate Certificate Students

Your academic records will be reviewed at the end of each term of enrollment and your status for the next term will be determined. If you have reached the Maximum Enrollment Limit, you will be placed in Suspended eligibility status immediately. If you have a second term of total withdrawal within the Add/Drop period for the academic year, you will be placed in Suspended eligibility status immediately.

Warning Status

Graduate Certificate Students

If you do not meet the Completion Rate, the GPA requirements and/or Graduate Level Enrollment requirements, you will be placed in Warning status for the next term of enrollment. If you are in Warning status, you will be eligible to receive available financial aid for one term.

However, you must complete an on-line Web Advisor Session within the first two weeks of the term. This session will review the satisfactory academic progress policy and provide resources designed to improve academic standing. If you fail to complete this session within the first two weeks of the term, a hold will be placed on future financial aid disbursements until this session is completed.

After your Warning term, disbursements may be delayed while your academic progress is reviewed. If you do not achieve Good Standing by the end of your Warning term, you will be placed in Suspended eligibility status.

Suspended Eligibility Status and Appeals

Students placed in Suspended status are not eligible to receive federal financial aid. In addition, some alternative loan and scholarship programs require students to be in Good Standing under satisfactory academic progress guidelines.

If you are in Suspended status, you may submit an appeal in writing to the Office of Student Financial Aid & Scholarships which documents special or unforeseen circumstances that interfered with the completion of your coursework or in meeting any other part of the policy.

Submitting an Appeal

The appeal must include an Academic Plan that will bring you into Good Standing or that will satisfy any remaining requirements to complete your degree.

Appeals must be submitted by the end of the second week of the term. Appeals submitted after the deadline will be reviewed but late petitions may result in the loss of funding for the term.

If an appeal is approved, you will be placed in Probation status and will be eligible to receive financial aid.

You must follow this Academic Plan for each term of Probation status until you reach Good Standing. If you do not pass the credits and/or earn the GPA given in the Academic Plan, you will be placed in Suspended status again.

Review your Satisfactory Academic Progress status at www.banweb.pdx.edu

• Select the Student Tab

• In the Financial Aid channel select Progress

• Select the aid year

• Make next selection based on your status:

In Suspended Status?

• Click on the link for the Academic Plan Worksheet. Complete and print the Academic Plan

• Go to your Financial Aid Requirements screen and print the petition

• Meet with an academic advisor to discuss your status and Academic Plan

• Submit the completed petition, with documentation, to Financial Aid

In Probation Status?

• You must meet the requirements listed to continue receiving aid

• Check for more details by clicking on your Financial Aid Status and use the link for Active Messages

In Warning Status?

• Go to your Financial Aid Eligibility Requirements screen

• Click on the Web Advisor and complete the on-line session