Search Google Appliance

FAQs

What are the hosting guidelines set at Portland State University?

Portland State University Hosting Guidelines Summary

 
Portland State University or an employee of PSU, in the normal conduct of a program/activity, may serve as host for official guests of the institution by paying for their meals, refreshments, transportation or other expenses. Below are the links to the PSU/OUS policies.

Official guests may include:

  • Recruitment candidates
  • Visiting scientists, dignitaries
  • Guest speakers

The approved rates are:

  • Breakfast - $10
  • Lunch - $15
  • Dinner - $30
Rates are per person and include gratuity of up to 15%.
Alcoholic beverages are not reimbursable.
Original itemized receipts are required.

The following documentation is required for reimbursement:

  • Completed Reimbursement Request form (use Account Code 28612)
  • Original itemized receipt(s)
  • Official Business Purpose, benefit to PSU
  • Names of attendees
  • When hosting a large group (i.e. reception or event) – please attach the announcement and agenda of the gathering – names are not required.
  • Original signatures – NO RUBBER STAMPS!

When in doubt PLEASE CALL Specialized Accounting Services at 503-725-8950.

For more information on PSU Hosting Guidelines, see section 6.080 – Hosting Groups and Official Guests (non-employees) and section 10.160 – Hosting Groups and Official Guests (Account Code 28612) at BAO_guide.

For detailed information on OUS Hosting Guidelines, see FASOM 13.01G[2] at http://www.ous.edu/cont-div/fasom/sec13/sec1301.php.