All students admitted to graduate studies (regular, conditional, and graduate certificate) at Portland State University must maintain a GPA of at least 3.00 for all graduate credit earned at Portland State University. An admitted student is placed on probation if:
- The student's cumulative graduate GPA at Portland State University, based on the completion of 9 graded graduate credits at Portland State University, is below 3.00 at the end of any term; or
- The student's term graduate GPA, based on a minimum of 6 graded graduate hours, is below 2.67 for a given term.
While on academic probation the student will not be permitted to graduate, to be advanced to doctoral candidacy, to receive approval of the masters degree program (GO-12 form), to receive or continue to hold a graduate assistantship, or to register for more than a total of 9 credit hours in any term. Removal of academic probation occurs if the cumulative graduate GPA is brought to 3.00 within the next 9 graduate credits in graded courses in the case of probation due to a low cumulative GPA, or both cumulative and term GPA of 3.00 or above in the case of probation due to a low term GPA.
A student who is disqualified may not register for any graduate courses at PSU for at least one calendar year. Disqualification occurs if:
1. The student on academic probation for low GPA fails to achieve a cumulative graduate GPA of 3.00 or higher within the next 9 graduate credits in graded courses; or
2. The student on probation for a term GPA of below 2.67 does not receive at least a 3.00 term GPA, and does not achieve a 3.00 cumulative GPA with the next 9 graded graduate hours, if applicable; or
3. The student becomes subject to academic probation for a second time.
Readmission after Disqualification
A disqualified student may petition for re-admission as a degree-seeking student in a graduate program after one calendar year. Re-admission after the mandatory one-year period is initiated by the student's filing of a petition for re-admission to the Graduate Council through the Office of Graduate Studies and Research. Re-admission is not automatic. To be readmitted the student must meet all current admission requirements with the exception of the graduate GPA.
If the student's graduate program has recommended re-admission, the Graduate Council may grant re-admission, with or without additional academic requirements, or may recommend continued disqualification. The readmitted graduate student is subject to all University and program requirements in effect at the time of readmission. The student must raise the PSU cumulative graduate GPA to 3.00 or better with 12 credits of graded graduate coursework after re-admission, or she/he will be disqualified.
Graduate courses completed at other institutions while a student is under disqualification at PSU will not be applied toward a graduate program at PSU.
Leave Of Absence
A student in good academic standing may petition for a leave of absence of up to one year. The leave of absence status ensures the student will not be dropped from the program during an extended absence. Students formally apply for a leave of absence, in writing, to the Chair of the ECE department graduate committee. The application must state the dates of absence and the reason why the leave is requested. Any supporting documentation should be included.
A student may petition for a second leave of absence from a graduate program, but approval is required from the department chair and graduate committee of the college or school. Any student who requests a leave of absence for a non-health related reason must provide supporting evidence that the situation prompting this request will not be repeated. The student must also present a work plan after coming back from the leave of absence. Applications submitted without this information will be returned without action.
A leave of absence will delay any ECE department degree deadlines but it does not constitute a waiver of the time limit for completion of a PSU graduate degree. Moreover, while on a leave of absence the student is prohibited from using any university resources that could contribute to completion of a degree. This prohibition includes, but is not limited to, access to the university library, CECS computer accounts and the student's faculty advisor, advisory committee members or thesis/dissertation members.
If a student wishes to appeal a departmental decision then a formal request must be made, in writing, within 60 day of notification (also see section “XI. Readmission Policy” if applicable). To appeal an ECE Department decision, a student must submit an appeal packet to the ECE graduate committee chair. The appeal packet must consist of the following:
1. A statement identifying which decision should be overturned.
2. A statement explaining why the prior decision should be overturned (include any supporting documentation).
3. A letter of support from the student's faculty adviser recommending the prior decision to be overturned.
An incomplete appeal packet will be returned without action.
The ECE graduate committee will review the appeal packet and make a recommendation to the ECE graduate program director who will then render a final decision. The student will be informed of the final decision in writing.
Not all decisions can be appealed. Students must check with ECE graduate program staff prior to submitting an appeal packet (email: firstname.lastname@example.org or phone 503.725.3002).
This policy applies to all students who were previously admitted to an ECE department graduate degree program or graduate certificate program, matriculated, and then were subsequently dropped from their ECE graduate program for any reason other than misconduct. Students removed for misconduct shall have their applications for readmission returned without action.
In this policy the phrase “graduate program” refers to a master’s degree program, a doctoral program or a graduate certificate program in the ECE department. Furthermore, the term “drop date” refers to the date the ECE department dropped the student from their degree program.
Students dropped from any ECE department graduate program must reapply within 12 months after the drop date. Any readmission application received more than 12 months from the drop date will be returned without action. Students must also comply with any university requirements for readmission.
The readmission application packet must contain the following:
- A statement describing why the student was dropped from the graduate program.
- A statement explaining why the conditions that lead to removal from graduate program no longer exist. Include any supporting documentation.
- Transcripts from any graduate coursework taken since being dropped from the ECE graduate program.
- A list of all graduate program requirements remaining before graduation.
- A plan showing when the remaining graduate program requirements are scheduled to be completed.
- A letter from the student’s faculty adviser supporting the readmission request.
The readmission packet shall be submitted to the ECE graduate program director for review. The readmission must be approved by the ECE department graduate committee.