Student Group Event Security Protocols & Standards

The Public Safety Office strives to assist all student groups with services designed to make planned student events a success. In order for us to do this, it is required that all student groups provide notice to the Public Safety Office of planned events regardless of expected attendance levels.

Upon review of event proposals, Public Safety will either approve the event as planned without further involvement from the Public Safety Office or will request additional face-to-face meetings with the organizers to discuss security needs and/or concerns.

To assist Student Groups in providing Public Safety with necessary proposal information, all student groups must complete and return to the Public Safety Office the appropriate forms listed on this website.

If you have any questions/concerns, please contact Crime Prevention Officer Steve Coop at 503-725-4407 or coops@pdx.edu

Required Forms

• Pre-Event Security Checklist - Fill out this form and print/deliver it to the Public Safety Office.
• Request for Special Event Assistance - Fill out this form when requesting security assistance from CPSO.

Beer Garden Requirements

1. All participants must have a valid photo identification card in their possession, NO EXCEPTIONS. Anyone without a valid form of identification on their person is prohibited from entering the beer garden area.
   • Valid ID: State issued photo ID or a Passport.
     
   • Non-Valid ID: International Identification cards.
2. Signage must be posted, showing 21 as the age requirement for admission.
3. When possible, double rows of tables must be used to separate areas where individuals under 21 years of age will be allowed.
4. Advise anyone attempting to walk out of the beer garden with alcoholic beverages that they must remain inside the designated area with their drinks. If the person challenges, request immediate assistance from a uniformed Public Safety Officer.
5. Anyone observed handing alcoholic beverages over the room/space dividers to people outside designated beer garden will be asked to leave and not return.
6. When requesting a uniformed officer, please be prepared to give a detailed description of the involved people including; sex, approximate age, height, weight, hair color, facial hair, glasses, piercing, tattoos and clothing descriptions that can easily identify them.

Contracting with Private Security Agencies

PSU Public Safety Office (CPSO) has the right of first refusal on all events held on or in PSU properties that requires security.

Public Safety must consent for student groups to contract with outside security agencies.

If Public Safety consents, they [the outside security agency] will work closely with CPSO, and will comply with the University Standards and the Event Security Protocols & Standards.

Requirements for contracting outside security agencies for the purpose of event security

1. CPSO is the primary provider for all security needs at events scheduled on University owned, operated, and controlled properties.
2. If CPSO can or will not provide security to an event, they [the student group] must provide the contact information for the outside security agency.
3. All outside security organization/agencies that are considered acceptable must meet all of the following expectations:
   • A meeting must take place with the Student Group, Public Safety Office and the outside Security Agency at least 14 days prior to the event to discuss event details and how the contracted Security Agency and the Public Safety Office will interact if needed.
   • All security personnel must hold a valid DPSST Private Security Certification.
   • Outside security will not be authorized to carry firearms on campus without prior written request to and approval from the Public Safety Office Director.
   • Employees [to the outside agency] must have DPSST certification to carry and use pepper spray or batons.
   • Insurance must be provided to cover any claims of damage, injury, or unjustified use of force against event attendees.
   • The security agency must accept all responsibility for maintaining control at the event and when necessary, must call PSU Public Safety Office and/or Portland Police to assist in restoring order.
   • An on-duty PSU Public Safety Officer must meet with at least 1 representative from the Private Security provider approximately 30 minutes prior to the events start time.
   • At the conclusion of the event, the contracted security agency will remain on-site and assist in dispersing crowds off of Portland State University property.
   • The Security Agency must supply copies of any written documentation related to the event to the Public Safety Office, for inclusion in the official Public Safety Event file.