Purchasing & Contracting
503.725.3441
email: bao-pur@pdx.edu
The Purchasing and Contracting team provides campus support for contracting, PSU corporate VISA and Costco card, purchasing guidelines, vendor maintenance, risk management, surplus property, formal Invitations to Bid (ITBs) and Requests for Proposal (RFPs), and records retention.
We provide information about the purchasing process and personal service contracting on campus and act as a resource for finding vendors, products and services. The purchasing process is decentralized at PSU; campus departments have a great deal of discretion when it comes to choosing vendors and placing orders. The University adheres to a series of rules and guidelines issued by the State of Oregon and by the Oregon University System. The basic rules for delegation of purchasing authority are listed below:
- For orders of less than $25,000, departments may enter into a contract with one vendor without the necessity of contacting other vendors for quotes. A contract is required if the payment is for services, regardless of the cost.
- For contracts valued from $25,000.01-$100,000.00, departments may use an information process and solicit a minimum of three competitive quotes. If three quotes are not available document this also.
- A formal process must be used for contracts that are expected to exceed $100,000.01, with the Purchasing Office issuing either an ITB (Invitation to Bid) or an RFP (Request for Proposal. There are many other requirements specific to certain types of products and services. All contracts must be executed by an authorized signatory. Contact Purchasing for any questions you may have about the ITB or RFP process.
Mission
To use best practices in public contracting and provide excellent customer service.
Purchasing and Contracting services
- Contract review/negotiation/execution
- Personal services contracting
- Request for Proposals (RFP), Invitations to Bid (ITB), purchase orders (PO), personal service contracts (PSC); assistance and execution
- Procurement card audits
- Risk management
- Surplus property
- University records management
Resources
Staff
FAX:
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503.725.5594
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Hours:
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M - F 8:00 a.m. - 5:00 p.m.
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Location:
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NH 153
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